SUMMARY OF MINUTES OF THE BUILDING RISK MANAGEMENT GROUP
MEETING HELD IN THE SPARKENHOE COMMITTEE ROOM ON FRIDAY 8TH OCTOBER 2004 AT 10.00AM
Those Present: -
Dave Armstrong (Chair) - Deputy Head of Finance
Rae Leah - Atkinson Leah
Kevin Hall - Aon
Kevin Shaw - Property Dept
Tim Moss - Leicestershire Fire and Rescue
Jack Ashworth - Zurich Municipal
Dave Everett - Social Services
Bob Athroll - Education Department
Stephen Steel - Community Services
Christine Wilson - Financial Services
1. Apologies
These were received from Peter Bradshaw, Anthea Baker, Brian Voss and Richard Bowler.
2. Minutes of the Meeting 25th June 2004
These were accepted as a true record.
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3.
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Matters Arising
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Action
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5.1
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Kevin Shaw advised that the outstanding project in respect of Libraries at Fleckney had been completed. He was not sure if the similar work had been completed at Sileby and he would check for the next meeting.
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KS
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5.11
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Bob Athroll advised that CTSU were looking at bin security at all Schools following a series of bin fires in Coalville schools.
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Dave Everett mentioned that in respect of Social Services, one of their establishments had had a close shave, three or four weeks ago, and he would remind his units about the need to chain up all bins.
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DE
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4.
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Insurance Renewal Dave Armstrong advised the Group that the Material Damage Policy had been renewed with Zurich Municipal from 1st October 2004.
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5.
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Risk Management Projects Kevin Shaw advised that there had been a bit of a slow start because of other projects on line in the Department. In respect of Countesthorpe Nursery, listed building approval is before the Secretary of State at the moment. In respect of fire alarms, there was a need to establish exact information on current systems. It was agreed pressure be put on the electrical surveyors to provide this asap. The work at StonehillHigh School should go before the Planning Committee on 14th October. At Brookvale High Kevin is looking at security fencing.
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KS
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In respect of Community Services, several premises were complete. There was some discussion about the situation at Snibston and it was decided that the budget could be better used at Fleckney Library or Anstey. There was further discussion about the sites and it was decided that the Fleckney Library was a flagship location for the Council and perhaps a fencing option should be considered there to protect the site. Rae Leah was asked to look at a fencing option for Fleckney and give some feedback to Kevin Shaw.
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RL
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Stephen was also concerned about incidents at the Records Office at Wigston and Kevin Shaw agreed to look into the situation.
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In respect of Hadrian House, Kevin Shaw has arranged a meeting with Angela Horrobin and Dave Everett to discuss various fencing options.
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KS/DE
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6.
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Risk Management Report Rae gave a verbal report since there had been little activity over the Summer apart from some security surveys carried out following requests by Derek Goodman in respect of security of IT equipment under the School Contents Scheme.
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7.
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Proposed Website Christine Wilson reported that all the material was in the hands of the Financial Systems Section of Financial Services and they had started to input the dummy site.
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8.
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Any Other Business Langmoor Primary School. It was suggested that security gates should be considered at the entrance. Bob Athroll has agreed to put some money in for that type of work. Kevin Shaw would look at it within the £5,000 allocation.
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BA KS
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Intruder Alarms – Jack Ashworth mentioned that Notts Police had decided only to respond to confirmed intruder alarm activations, originally from April 2005 but have recently altered the proposal to April 2006. As far as Jack is aware, no other Police Force in the Country has announced this. If in future other Forces will only respond to confirmed systems, it will have an impact on the Council’s policy towards alarm systems. The Group should consider it now when instigating current work. There was some discussion amongst the Group and it was decided that Rae Leah should be asked to look at the overall operations and report back to the Group. Initially, he should get a framework together to outline further investigations required.
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RL
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Tim Moss advised that the Fire Authorities response could be altering in the future and it was agreed that Rae should look at that within the report too.
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RL
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Following Tim’s remarks the meeting asked him to let us have some guidance in respect of fire alarm systems for the next meeting. Tim agreed that he would give an outline to Christine Wilson ahead of the next meeting so that members of the Group could study the proposals.
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TM/CW
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Christine Wilson asked Jack Ashworth if he knew anything about the cause of the recent £4 million plus fire in Nottinghamshire. Jack had been to the site but at the moment there was no evidence of exactly what had started it.
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9.
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Date of Next Meeting This was set for Friday 28th January 2005 at 10.00am.
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