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Public Health Fair Processing Notice

The Health and Social Care Act 2012 gives local authorities "a duty to improve the health of the people and responsibility for commissioning appropriate public health services" and the statutory responsibilities for public health are clearly set out in the act.

Health and Social Care Act 2012

The data we use

To deliver public health, we need to use information and data from existing health sources. This can include information that identifies patients such as name, address, age, sex, ethnicity, disease, use of hospital services, and NHS Number – this is known as "person identifiable data" (often shortened to PID).

The Leicestershire County Council team will have access to the following data:

  • Office for National Statistics birth and death data extracts which will include PID
  • Secondary Uses Services (SUS) data such as inpatient, outpatient and accident and emergency data
  • Hospital Episode Statistics data

(The legal basis for the above flows of data are: Section 42(4) of the Statistics and Registration Service Act (2007) as amended by Section 287 of the Health and Social Care Act (2012) and Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002.)

How we use the data

Leicestershire County Council's Public Health Service will access health and related information to analyse the health needs and outcomes of the local population and for monitoring trends and patterns of diseases and the risks associated with them.

All information accessed, processed and stored by public health staff will be used to carry out and support:

  • health needs assessments
  • health equity analysis (to look at differences in the quality of health and healthcare across different groups of people)
  • protecting or improving public health
  • measuring the health, mortality or care needs of the population
  • commissioning and delivery of services to promote health and prevent ill health
  • public health planning, monitoring and evaluation
  • identifying inequalities in the way people access services
  • joint strategic needs assessment
  • health protection and other partnership activities

How we protect your data

Any information held by the council about individuals will be held securely and in compliance with the Data Protection Act 1998. Information will not be held for longer than required and will also be disposed of securely. Access to PID is limited and strictly controlled and will not be disclosed unless necessary.

The County Council Public Health team will use as little personal information as possible. Where practical we will use "pseudonymised" information (where personal data is replaced by something else such as a reference number) or "anonymised" information (where personal data is removed altogether) to do our work.


You have the right to request that Leicestershire County Council stop processing your personal data in relation to any council service. However, if this request is approved this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council's legal functions.

Opting out

You have a right to opt out of Leicestershire County Council Public Health Service receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on what the specific data is and what programme it relates to. For further information please contact the Public Health team:

Public Health Business Partner
Strategy and Business Intelligence
Chief Executive's Department
Leicestershire County Council
County Hall, Leicester, LE3 8RA
Tel: 0116 305 4266

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