Attending a meeting
You’re welcome to attend council meetings, most of which usually take place at County Hall, Glenfield.
You can find meeting dates on our political management system, which also has a meeting archive of agendas, decisions and minutes for all current and previous council bodies since 2001. Agendas and reports are published 5 clear working days before the meetings.
The Forward Plan of Key Decisions to be considered by the Cabinet shows what major decisions are to be discussed and when. We have to publish the Forward Plan 28 days before the meeting of the Cabinet. A copy of the document is also displayed on the County Hall notice board which can be viewed during normal office hours.
If confidential information is to be discussed at a meeting we may ask you to leave the meeting while that discussion takes place. Items like this are put at the end of the agenda wherever possible. We will always explain why you’re being asked to leave the meeting.
After the meeting
After the meeting you can inspect a list of the decisions taken and view a copy of the minutes. These are published on the political management system.
If you live in Leicestershire and would like to ask a question about one of our services or an issue that we might be able to help with, you can submit a question to:
- The Scrutiny Commission
- An Overview and Scrutiny Committee
- Any other appropriate regulatory body, such as the Development and Control Regulatory Board.
This procedure does not apply to meetings of the Cabinet or full Council.
How to submit a question
Your question must:
- be submitted to the Chief Executive's Department at least 5 clear days before the meeting (you can contact the relevant Democratic Services Officer or email email@example.com)
- be relevant to the body that you are directing it to
Your question must not:
- Be offensive or defamatory.
- Be substantially similar to a question which has already been put to a meeting within the previous 6 months.
- Require an answer that would mean disclosing confidential information or information we’re not required to provide (‘exempt information’).
If you’re unable to attend a meeting, or you don’t feel comfortable asking a question, you can ask your local councillor to ask a question on your behalf. Find your local councillor online or call 0116 305 6002.
At the meeting
Questions are taken at the beginning of the meeting and dealt with in the order they’re received. The question and answer session is limited to 10 minutes, but this can be extended if agreed.
You don't need to attend the meeting to be able to submit a question and have it answered. If you've submitted a question, but are unable to attend the meeting, then the answer will be read out by the Chairman in your absence and you'll be provided with a copy of the answer.
There is the opportunity to ask one follow up question to clarify the reply, however you do need to be present at the meeting to ask that follow up question. If the follow up question raises new issues or is considered out of order, it may not be answered.
The questions and answers will not be debated. However a County Councillor can suggest that the subject is considered further at another meeting. This would then be voted on.
After the meeting
You’ll be given a written copy of the Chairman’s answer shortly after the meeting. If the matter is to be discussed at a future meeting you’ll be given the date and told about your rights to attend.