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The General Data Protection Regulation (GDPR)

As a result of the changes in data protection law, the LGA has produced a ‘Memorandum of Understanding’ which we have distributed to our LGPS scheme employers:

GDPR - Memorandum of understanding    Opens new window

If you have any questions regarding this document please telephone 0116 305 6944 or contact us via email:

A Fair Processing Notice has also been produced for our LGPS members and their dependants. The notice explains why we (Leicestershire County Council, the Data Controller) need personal information and how we will handle it.

The types of personal data we hold and process about our members can include:

  • Contact details, including name, address, telephone numbers and email address.
  • Identifying details, including date of birth, national insurance number and payroll reference numbers.
  • Information that is used to calculate and assess eligibility for benefits, for example, length of service or membership and salary information.
  • Information about a member’s family, dependants or personal circumstances, for example marital status and information relevant to the distribution and allocation of benefits payable on death.

Fair Processing Notice    Opens new window

Local Government Pension Scheme National Database

A Local Government Pension Scheme (LGPS) national database has been developed by the Local Government Association (LGA) so that LGPS funds can share pension data to prevent the duplicate payment of death grants. This follows statutory changes to scheme rules in April 2014 which prevent funds from paying more than one LGPS death grant payment in respect of some scheme members with multiple pension scheme records to their nominee or beneficiary.

Sharing this data is necessary to allow pension funds to comply with the rule change and is designed to protect our scheme members by avoiding a potential overpayment that would need to be repaid. The Leicestershire County Council scheme is required by law to protect the public funds that it administers and must always ensure that all monies are paid correctly.

The data will also enable pension funds to be able to participate in the ‘Tell us Once’ service operated by the Department for Work and Pensions (DWP), which allows family members or representatives to report a death to most government organisations with just one notification.

Leicestershire County Council and the LGA place great importance on the security of personal data and controls are in place to restrict access to this information.

Data matching and the National Fraud Initiative

The Leicestershire County Council Pension Fund periodically uses the office of National Statistics computer database in order to match their records against this authority’s pensioner records to establish that pensioners are still alive and eligible to receive payment of their pension.

The County Council is also legally required, under the terms of the National Fraud Initiative to take part in a data matching exercise. The main purpose of this is to assist in preventing housing benefit fraud.

The County Council supplies payroll details which are then matched with information held by local authorities running housing benefit schemes. Matching can also take place with other council’s payroll data. The data supplied covers name and address as well as basic details to allow a person to be identified accurately. It should be stressed that even if a match with a council’s data occurs, it will not be assumed that there is any abuse. All matches will need to be checked and properly investigated by the relevant local authorities.

Data matching information will not be used for any other purpose and will be destroyed once the exercise is completed. 

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